/Why We Vet Contractors
Why We Vet Contractors2018-08-22T09:05:34+00:00

Why We Vet Contractors

Our Background Screening And Monitoring Service Includes…

In today’s litigious landscape third-party liability resulting from the actions of those you hire make contractor vetting an absolute necessity.

Poorly managed screening of subcontractors can result in serious financial losses and legal issues for the hiring company, and while verifying contractor compliance is one of the most essential parts of the business, many General Contractors simply don’t have the time or staff to handle it properly.

Even though your subcontractors may be legitimately insured, they may have obtained a General Liability policy with limits that are too low, or have exclusions that will not cover the work, and you could be held responsible for the shortfall; and, while you want to trust that all your subs maintain their insurance and have adequate coverage, this is unfortunately not the norm.

Between gaps in coverage and policy cancellations or reductions in coverage, there is a lot to keep track of to ensure all workers have up-to-date and compliant coverage. If you do not have a compliance team that can closely monitor inadequate coverage, cancellations, catch errors, you and your business could be at risk of major legal repercussions should something go wrong.

Uninsured subcontractors can also have a significant impact on your loss history and Work Comp rates in the future.  Many states have deemed that the general contractor is responsible for the losses of any injured employee of an uninsured subcontractor. Therefore, if a subcontractor’s employee is injured on the job and the employer does not carry Work Compensation insurance, the medical bills and lost time

wages could be picked up by the General Contractors Work Comp policy resulting in higher Work Comp premiums.

Insurance verification can be an overwhelming task, considering that a contractor may be using multiple insurance carriers (one for GL, another for WC, Commercial Auto etc.), and these multiple policies listed on a certificate of insurance will often have different expiration dates.

Tracking and managing certificates of insurance to confirm all limits, endorsements, and insurance requirements is certainly not a job for the inexperienced or unqualified.

You can save time, headaches and frustration by having our team of compliance experts conduct all the vetting allowing you to hire more confidently and protect your most valuable asset – your business and your reputation.

Insurance Certificate Management:

Our annually renewing process is tracked continuously throughout the year for General Liability, Worker Comp. and Commercial Auto.

The system immediately alerts us when a contractor’s insurance policy has a change in coverage, is cancelling or expiring. If the event is unresolved the contractor will be deemed to be out of compliance and their listing will be made inactive.

Background Screening:

National, state and county government watch lists, criminal files, thousands of sex offender and criminal records including high profile databases such as OFAC, Money Laundering Database, Terrorist Watch List and FBI Most Wanted. We ensure compliance with Federal Laws tied to the 2001 Patriot Act, The Money Laundering Act and Executive Order 13224.

Monitoring Service:

A comprehensive background check, including verification of business status, potential fraudulent activity, possible criminal actions and insurance verification.

We screen each owner in the business and allow only those businesses that pass the comprehensive screening process to have a listing in our NETWORK. So, you’ll have one less thing to worry about when you’re ready to hire your next contractor…

We provide a W-9 form for each contractor to provide proof for tax purposes. Our annually renewing process is tracked continuously throughout the year for General Liability. Worker Comp. and Commercial Auto. Our contractors background screening and monitoring service is built on a user friendly interactive platform enabling you to make better, easier and faster hiring decisions. Consider us an extension of your compliance team.

The system immediately alerts us when a contractor’s policy has a change in coverage, is cancelling or expiring. If the event is unresolved the contractor will be deemed to be out of compliance and their listing will be made inactive.

This is what we check for…

Felonies, National Criminal & Sex Offenders Check

Government Watch List Including OFAC/SDN Check †

Professional/Business License Verification

Corporate Status Check

Federal Tax ID Check including USPS Address Match

Death Master File (DMF) Check

Excluded Parties List System (EPLS) Check ‡

Instead of just hoping you picked a trustworthy contractor, you can take action to ensure you do. Consider us an extension of your compliance team.

Certificates Of Insurance

Collecting insurance certificates that meet your requirements just became a whole lot easier.

Insurance verification for your subs can be a task, consider that your subcontractors may be using multiple insurance carriers (i.e., one for GL, another for WC, etc.) Policies listed on a certificate of insurance often will have different expiration dates. Managing certificates of insurance will help your business avoid costly claims and reduce your exposure.

Tracking and managing certificates of insurance to confirm all limits, endorsements and insurance requirements are in place is not a job for the undisciplined, inexperienced, or otherwise unqualified. In fact, our online platform will save you time and headaches at the time of an audit.

Now you can easily Collect, Review and Track your Certificates all in one place.

† On September 23, 2001, the President issued Executive Order 13224, blocking property and prohibiting transactions with persons who commit, threaten to commit, or support terrorism. All U.S. persons (including individuals and entities) are responsible for ensuring that they do not undertake a business dealing with an individual or entity on the OFAC/SDN list.

‡ The EPLS is an electronic, web-based system that identifies those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.